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Privacy Policy

Last updated: 5th November 2024

At Reform UK North Yorkshire, we are committed to safeguarding the privacy and security of all our website users, members, and supporters. This Privacy Policy outlines the personal data we collect, how we use it, and your rights under the General Data Protection Regulation (GDPR) and relevant UK data protection laws. By using our website or signing up as a member, you agree to the terms outlined here.

1. Data Controller Information

Reform UK North Yorkshire is the data controller responsible for your personal data. For questions or concerns about this policy or how your data is handled, please contact us at:

Email: media@reformuknorthyorks.uk
Address: 4 Bedern Bank, Ripon, HG4 1PE

2. Data Collection

We collect personal data when you interact with our website, sign up for updates, register as a member, donate, or contact us. The types of data we may collect include:

  • Personal Information: Name, email address, phone number, postal address, and date of birth.
  • Technical Data: IP address, browser type, time zone, and cookies.
  • Preferences: Communication preferences, interests, and information shared in survey responses.

All data collected is processed in compliance with GDPR and other applicable UK laws.

3. Purpose of Data Collection

We use your personal data for the following purposes:

  • Membership Registration: To register and manage your membership.
  • Communication: To send you updates, news, and event information about Reform UK North Yorkshire activities.
  • Donations: To process your donations and maintain accurate financial records.
  • Website Improvement: To monitor website usage and improve your online experience.
  • Compliance: To meet legal obligations or respond to lawful requests from authorities.

4. Legal Basis for Data Processing

We process your personal data based on the following legal grounds:

  • Consent: When you opt-in to receive communications or register as a member.
  • Contractual Necessity: For membership management or services you request.
  • Legal Obligations: To comply with applicable laws and financial regulations.
  • Legitimate Interests: To support the aims of Reform UK North Yorkshire, improve our services, and operate our website securely.

5. Data Retention

We retain personal data only for as long as is necessary to fulfill the purposes outlined in this policy, or as required by law. Once data is no longer required, we securely delete or anonymize it.

6. Sharing Your Data

We may share your data with:

  • Internal Team: Members of Reform UK North Yorkshire staff and approved volunteers, for administrative purposes.
  • Service Providers: Third-party vendors who support our operations (e.g., web hosting, email services) and have agreed to strict data protection requirements.
  • Legal Authorities: Where required by law or to protect our legal rights.

We do not sell, trade, or share your personal data with third parties for their own marketing purposes.

7. Data Security

We take data security seriously and implement appropriate technical and organizational measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. These measures include encrypted storage, access control, and regular security reviews.

8. International Transfers

If we transfer your data outside the UK or European Economic Area, we will ensure it is protected through mechanisms such as data protection agreements, in line with GDPR and UK privacy laws.

9. Your Rights

Under GDPR and UK privacy laws, you have the following rights concerning your personal data:

  • Access: Request a copy of your data held by us.
  • Rectification: Request corrections if your data is inaccurate.
  • Erasure: Request deletion of your data in certain circumstances.
  • Restriction: Request limitation of data processing in specific situations.
  • Objection: Object to processing based on legitimate interests or for direct marketing.
  • Data Portability: Request a copy of your data in a machine-readable format.

To exercise these rights, please contact us at [Insert Contact Email]. We may ask for additional information to confirm your identity before processing your request.

10. Cookies

Our website uses cookies to enhance your experience, analyse usage, and personalize content. You can manage your cookie preferences through your browser settings. For more details on how we use cookies, please see our [Cookie Policy].

11. Updates to This Policy

We may update this Privacy Policy occasionally to reflect changes in our practices, legal requirements, or other reasons. We will notify you of significant changes via our website or email.

12. Complaints

If you believe your data has been mishandled, you have the right to file a complaint with the UK Information Commissioner’s Office (ICO). However, we encourage you to contact us first to resolve any issues directly.

By using our website or registering as a member, you confirm that you have read, understood, and agree to this Privacy Policy. Thank you for your support and trust in Reform UK North Yorkshire.

Contact Us
For any questions, please reach out via media@reformuknorthyorks.

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